Accounts Payable Management
Never lose track of another invoice
Our team receives, reviews, codes, and enters vendor bills accurately and promptly, ensuring every expense is properly recorded and ready for approval.
We customize workflows that route bills to the appropriate attorneys or administrators, creating clear accountability while reducing errors and unauthorized payments.
Whether paying by check, ACH, or electronic payment, we help you avoid late fees and keep your operations running smoothly.
Accurate Bill Processing
Efficient accounts payable begins with accurate bill management. Our team receives, reviews, and enters vendor invoices with careful attention to detail, ensuring every expense is coded to the proper general ledger account and matter when applicable.
By maintaining organized records and consistent processes, we help eliminate duplicate payments, reduce errors, and ensure your financial statements accurately reflect your firm's operations.
Approval Workflows & Internal Controls
Every law firm has its own approval process, and we tailor our workflow to fit yours. Bills are routed to the appropriate attorneys, administrators, or partners for review before payment, providing clear accountability and reducing the risk of unauthorized transactions.
Protection against fraud & embezzlement:
Our structured internal controls create a transparent approval trail that supports compliance, improves efficiency, and gives firm leadership confidence that every payment has been properly authorized.
This oversight adds necessary segregation of duties in cash management, the largest protector against fraud and embezzlement risk.
Vendor Relations & Cash Flow Visibility
Timely payments strengthen vendor relationships and keep your firm operating without interruption. We coordinate payment schedules based on your firm's cash flow, due dates, and preferred payment methods, whether by check, ACH, or electronic transfer.
By proactively managing accounts payable, we help your firm avoid late fees, maintain positive vendor relationships, and ensure obligations are met on time without unnecessary stress.
Accounts payable is more than simply paying bills, it's an important part of your firm's overall financial strategy. We provide accurate reporting on outstanding payables, upcoming obligations, and cash requirements so your partners always understand where the firm's money is going.
Combined with timely financial statements and month-end reporting, our accounts payable management provides the visibility needed to make informed business decisions and confidently plan for future growth.
Who We Serve
We work with law firms that need accurate, compliant, and scalable trust accounting.
-
Solo Attorneys
Stay compliant without the burden of managing trust accounting yourself. -
Small to Mid-Size Firms
Streamline your processes and ensure consistent, audit-ready records as you grow. -
Scaling Firms
Build a strong financial foundation that can support increased volume and complexity. -
Firms Preparing for Audit
Get your trust accounts clean, reconciled, and ready for bar review. -
Firms Transitioning from DIY or In-House Bookkeeping
Replace inconsistent processes with a reliable, professional system.
How accurate are your accounting records?
SWAATT has a proven track record of getting firms up to date and ensuring all vendor and client costs reflect accurately in the client file and on the financial statements.